Privacy

General information

The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.

The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.

Information about the responsible party and the data protection officer

The responsible party (data controller) on this website is:

Kipu Quantum GmbH
Roonstrasse 23a
76137 Karlsruhe

Telephone: +49 721 61902038
Email: info@kipu-quantum.com

The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g., names, e-mail addresses, etc.).

If you have any questions related to privacy at Kipu Quantum GmbH or if you would like to exercise your rights, you can send an e-mail to privacy@kipu-quantum.com. If you would like to submit sensitive information, please send them via postal e-mail to: Kipu Quantum GmbH, Data Protection Officer, Roonstrasse 23a, 76137 Karlsruhe. The Kipu Quantum GmbH data protection officer will handle your request. Kipu Quantum GmbH has nominated an external data protection officer (Data Business Services GmbH & Co. KG, Severine Petersen, Nördliche Münchner Str. 47, 82031 Grünwald, Germany).

Data collection and data processing

Direct contact and contact form

If you submit inquiries to us via our contact form, the information provided in the contact form (mandatory data: first and last name, business e-mail address, request; voluntary data: salutation, business phone number) will be stored by us in order to handle your inquiry and in the event that we have further questions.

If you contact us by postal mail, e-mail, telephone or fax, your request, including all resulting personal data (name, business contact details, request) will be stored and processed by us for the purpose of processing your request.

The processing of these data is based on Art. 6(1)(b) GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. Without providing this data we cannot conclude a contract with you.

In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your agreement (Art. 6(1)(a) GDPR) if this has been requested.

Your personal data is managed in our CRM system HubSpot provided by HubSpot Ireland Limited who is acting as our data processor under Art. 28 GDPR. A Data Processing Agreement is in place. More information about data privacy at HubSpot can be found here: https://legal.hubspot.com/privacy-policy

The information you have entered into the contact form will be stored until your request is processed or if you revoke your consent if the data processing is based on consent. This shall be without prejudice to any mandatory legal provisions, in particular retention periods.

Webinar/event registration

You can learn more about us if you register for a webinar or event. If we offer webinars or events, we will provide a registration form. We need to collect your personal data for administrative purposes and to carry out the webinar or event. The personal data we collect will be limited to the data necessary for the purposes. Usually your name, surname, business contact details and job information are collected. The data is processes based on Art. 6(1) (b) GDPR or Art. 6(1) (a) GDPR if we ask for your consent.

Newsletter

You will only receive our newsletter and marketing e-mails if you subscribe to it actively (Art. 6(1) (a) GDPR). We will process your name and business e-mail address, company name and if available job title in order to send you e-mails. You can withdraw your consent with future effect by clicking on the “unsubscribe” link in each newsletter or by contacting us directly. For newsletter dispatch we use our marketing automation tool HubSpot (HubSpot, Inc., 25 First Street, Cambridge, MA 02141 USA). HubSpot is acting as our data processor and a data processing agreement with Standard Contractual Clauses is in place. EU/German data centers are selected.

Direct marketing

KIPU collects information related to your person through publicly available sources or licenses data from B2B sales platforms. The information collected is limited to typical business card information, which may contain some or all of these categories of corporate organizational information: full name, company, office address, business phone number, business e-mail address, job title, job function, social media URL. The information collected is stored in our CRM system HubSpot and processed to get in contact with you via phone or e-mail to establish a business relationship or to inform you about our events. KIPU processes your information in accordance with regulations on data protection and electronic communications. KIPU processes your information based on the legitimate interest if consent is not collected. Please be informed that KIPU is a commercial enterprise and only addresses other commercial enterprises with regard to its products and services.

Licensed data is only processed according to the license agreements in place with the vendors. The vendors are typically acting as independent data controllers and are subject to the privacy regulations once they collect your information. KIPU is mainly licensing data from LinkedIn Sales Navigator (https://www.linkedin.com/legal/privacy-policy) and ZenLeads Inc. d/b/a Apollo.io (https://www.apollo.io/privacy-policy).

Storage duration

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.

Data recipients

When you visit our website, we use the third-party services as described below in this privacy policy. Additionally, we use a select number of trusted external service providers for certain technical data processing and service offerings. These service providers are carefully selected and meet high data protection and security standards. We only share information with them that is required for the services offered and we contractually bind them to treat any information we share with them as confidential and to process personal data only according to our instructions. Data Processing Agreements according to Art. 28 GDPR are concluded.

Information on data transfer to the USA and other non-EU countries without adequacy decision

We take care when selecting external service providers and make sure that your personal data stays within Europe whenever possible. Sometimes we need to commission service providers from third countries (e.g. USA) without an adequacy decision. In this case we make sure that we have appropriate safeguards (e.g. certification, EU Standard Contractual Clauses) in place before transferring your personal data.

Technical and organizational security measures

We are committed to safeguarding the personal data we process through a range of technical and organizational measures designed to ensure a high level of data protection and integrity.

These measures include, but are not limited to:

  • Access Controls: Role-based access restrictions to ensure that only authorized personnel can access personal data on a need-to-know basis.
  • Data Encryption: Data is encrypted in transit using TLS (Transport Layer Security) and, where applicable, encrypted at rest to prevent unauthorized access.
  • Secure Infrastructure: Our systems are hosted in secure, ISO 27001-certified data centers with robust physical and network security protocols.
  • Staff Training: All employees undergo regular training on data protection principles, privacy laws, and secure handling of personal data and are obliged to confidentiality.
  • Monitoring and Auditing: Continuous monitoring of our systems and periodic audits help detect and respond to potential vulnerabilities or data breaches.
  • Data Minimization: We collect only the personal data that is necessary for specified purposes and retain it only for as long as needed.

These measures are continuously reviewed and updated in accordance with industry best practices and legal requirements to ensure ongoing protection of personal data.

Data Processing when using the PLANQK platform

Registration

In order to register at our platform and to use the platform you have to provide some data (name and surname, business contact details, job details) and assign a password. Please note that the platform is for business use only. This is why we classify all data collected as corporate organizational information. When you register at our platform, we will do a check whether you registered with a corporate e-mail address and whether you have the authorization to register. If this is approved, you will get access to the platform. The legal basis for data processing is Art. 6(1)(b) GDPR. If you are dismissed, your data is deleted.

Platform usage

If you log in to our platform and use the platform we collect log data. Collecting log data is necessary to guarantee the functionality and security of the platform.

The information comprises:

  • The type and version of browser used
  • The used operating system
  • Referrer URL
  • The hostname of the accessing computer
  • The time of the server inquiry
  • The IP address
  • Date and time of login
  • Requests in the platform

This data is not merged with other data sources. This data is recorded on the basis of our legitimate interests under Art. 6(1)(f) GDPR. Other personal data is not collected when using the platform. If you are part of an organisation your user data (name, surname, e-mail address) can be accessed by the administrator of your organisation and the users authorized by the administrator. Your organisation can set up collaborations with other organisations. In this case your user data might be visible to other organisations users.

Storage period

The data is processed until your account is closed. As soon as your account is closed your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods). I this case the deletion will take place after the legal storage periods ended.

Data recipients

When you use our platform, we use data processors and service providers for the purposes as described below. These service providers are carefully selected and meet high data protection and security standards. We only share information with them that is required for the services offered and we contractually bind them to treat any information we share with them as confidential and to process personal data only according to our instructions. Data Processing Agreements according to Art. 28 GDPR are concluded.

Information on data transfer to the USA and other non-EU countries without adequacy decision

We take care when selecting external service providers and make sure that your personal data stays within Europe whenever possible. Sometimes we need to commission service providers from third countries (e.g. USA) without an adequacy decision. In this case we make sure that we have appropriate safeguards (e.g. certification, EU Standard Contractual Clauses) in place before transferring your personal data.

Payment

KIPU uses Stripe (Stripe Payments Europe, Limited (SPEL), 1 Grand Canal Street Lower, Grand Canal Dock, Dublin, D02 H210, Ireland, https://stripe.com/privacy) as a payment gateway. KIPU does not receive banking details or credit card details.

Hosting

Our platform is hosted in the Google Cloud (Google Cloud EMEA Limited, 70 Sir John Rogerson’s Quay, Dublin 2, Ireland, https://policies.google.com/privacy) and in the Amazon Web Services Cloud (Amazon Web Services EMEA SARL, 38 Avenue John F. Kennedy, L-1855, Luxemburg, https://aws.amazon.com/privacy/). The data centers in the EU are selected.

Logging

The platform logging activities are carried out with Google Monitoring (Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland, https://policies.google.com/privacy) and Datadog (Datadog, Inc., 620 8th Ave, 45th Floor, New York, NY 10018, USA, https://www.datadoghq.com/legal/privacy/).

Your rights

If you would like to exercise your rights under GDPR, please refer to the contact details indicated in this privacy policy. Whenever you submit a request, we will ask you to confirm your identity to ensure the protection of your personal data and to prevent unauthorized access. If conflicting legal regulations or other reasons prevent us from executing your request, we will provide you with the relevant information.

  1. Information and access

    You have the right to obtain the confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data as of Art. 15(1) GDPR.

  2. Rectification

    If your personal data has changed, is incomplete or incorrect you can ask us to update your personal data or to delete your personal data.

  3. Restriction and erasure

    You have the right to obtain the deletion of all data related to your person without undue delay. If we cannot delete your data (e.g. because legal storage obligations apply) we will restrict the processing of your personal data.

    You can ask us to restrict the processing of your personal data instead of deleting it.

  4. Data portability

    You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.

  5. Objection and withdrawal of consent

    If the data processing is based on your explicit consent, you can revoke your consent at any time with effect to the future.

    You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data based on Art. 6(1) (e) or (f) GDPR, including profiling based on those provisions.

  6. Lodge a complaint

    You have the right to lodge a complaint about the processing of your personal data with our competent data protection authority. The responsible supervisory authority for KIPU is: Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg, Postfach 10 29 32, 70025 Stuttgart, Germany. A complaint can be lodged using their online form: https://www.baden-wuerttemberg.datenschutz.de/beschwerde/

  7. Automated decision making, including profiling pursuant to Art. 22 GDPR

    We can confirm that automated decision making, including profiling pursuant to Art. 22 GDPR does not take place.

Rejection of unsolicited e-mails

We herewith object to the use of contact information published in conjunction with the mandatory information to be provided in our Site Notice to send us promotional and information material that we have not expressly requested. The operators of this website and its pages reserve the express right to take legal action in the event of the unsolicited sending of promotional information, for instance via SPAM messages.

Hosting and Content Delivery Networks (CDN)

External Hosting

This website is hosted by an external service provider (host). Personal data collected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site.

The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of secure, fast, and efficient provision of our online services by a professional provider (Art. 6(1)(f) GDPR).

Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.

We are using the following host:

Hetzner Online GmbH
Industriestr. 25
91710 Gunzenhausen, Germany

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service.

Server log files

The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:

  • The type and version of browser used
  • The used operating system
  • Referrer URL
  • The hostname of the accessing computer
  • The time of the server inquiry
  • The IP address

This data is not merged with other data sources.

This data is recorded on the basis of Art. 6(1)(f) GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.

SSL and/or TLS encryption

For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.

If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.

Cookies

Our websites and pages use what the industry refers to as “cookies.” Cookies are small text files that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them, or they are automatically eradicated by your web browser.

In some cases, it is possible that third-party cookies are stored on your device once you enter our site (third-party cookies). These cookies enable you or us to take advantage of certain services offered by the third party (e.g., cookies for the processing of payment services).

Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of the cookies (e.g., the shopping cart function or the display of videos). The purpose of other cookies may be the analysis of user patterns or the display of promotional messages.

Cookies, which are required for the performance of electronic communication transactions or for the provision of certain functions you want to use (category Essential – always active in the consent manager) or those that are necessary for the optimization of the website (e.g., cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6(1)(f) GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of cookies to ensure the technically error free and optimized provision of the operator’s services. If your consent to the storage of the cookies has been requested (category Analysis & Marketing), the respective cookies are stored exclusively on the basis of the consent obtained (Art. 6(1)(a) GDPR); this consent may be revoked at any time. You can access the consent manager to update your privacy settings by clicking on the fingerprint in the left corner at the bottom of the screen.

You can adjust your consent preferences at any time via our Consent Manager, accessible by clicking the fingerprint icon located at the bottom left corner of the screen. This allows you to manage which types of data you agree to share, in line with your personal privacy preferences.

You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited.

Third-party services

Google Services

We use the Google services on our website. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. You can access the Google privacy policy here https://policies.google.com/privacy.

We have executed a data processing agreement with Google and are implementing the stringent provisions of the German data protection agencies to the fullest when using Google services.

The use of Google services on our website occurs on the basis of your consent pursuant to Art. 6(1)(a) GDPR and § 25(1) TTDSG. You may revoke your consent at any time by accessing the consent manager (category “Analysis”).

Google Tag Manager

The Google Tag Manager is a tool that allows us to integrate tracking or statistical tools and other technologies on our website. The Google Tag Manager itself does not create any user profiles, does not store cookies, and does not carry out any independent analyses. It only manages and runs the tools integrated via it. However, the Google Tag Manager does collect and process your IP address.

reCAPTCHA

reCAPTCHA is used based on our legitimate interests to protect our website against abuse, spam, and automated access. It is designed to determine whether actions performed on this website (e.g. form submissions or account registration) are carried out by a human user or by automated software. For this purpose, reCAPTCHA analyzes the behavior of website visitors based on various characteristics.

The data processed by reCAPTCHA may include, in particular, IP addresses, mouse movements, time spent on the website, and other information required by the service to detect abusive or automated behavior and to ensure the security of the website.

Google Analytics

This website uses functions of the web analysis service Google Analytics. Google Analytics enables the website operator to analyze the behavior patterns of website visitors. To that end, the website operator receives a variety of user data, such as pages accessed, time spent on the page, the utilized operating system and the user’s origin. This data is summarized in a user-ID and assigned to the respective end device of the website visitor.

Google Analytics uses technologies that make the recognition of the user for the purpose of analyzing the user behavior patterns (e.g., cookies or device fingerprinting). The website use information recorded by Google is, as a rule transferred to a Google server in the United States, where it is stored.

IP anonymization

On this website, we have activated the IP anonymization function. As a result, your IP address will be abbreviated by Google within the member states of the European Union or in other states that have ratified the Convention on the European Economic Area prior to its transmission to the United States. The full IP address will be transmitted to one of Google’s servers in the United States and abbreviated there only in exceptional cases. On behalf of the operator of this website, Google shall use this information to analyze your use of this website to generate reports on website activities and to render other services to the operator of this website that are related to the use of the website and the Internet. The IP address transmitted in conjunction with Google Analytics from your browser shall not be merged with other data in Google’s possession.

Browser plug-in

You can prevent the recording and processing of your data by Google by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout.

For more information about the handling of user data by Google Analytics, please consult Google’s Data Privacy Declaration at: https://support.google.com/analytics/answer/6004245.

Matomo

This website uses the open-source web analytics service Matomo provided by InnoCraft Limited, 7 Waterloo Quay, PO625, 6140 Wellington, New Zealand. The Matomo privacy policy can be accessed here https://matomo.org/privacy-policy/.

The use of Matomo on our website occurs on the basis of your consent pursuant to Art. 6(1)(a) GDPR and § 25(1) TTDSG. You may revoke your consent at any time by accessing the consent manager (category “Analysis”).

With Matomo, we are able to collect and analyze data about the use of our website by website visitors. This allows us to find out, among other things, when which page views were made and from which region they come. We also collect various log files (e.g., IP address, referrer, browsers and operating systems used) and can measure whether our website visitors perform certain actions (e.g., clicks, purchases, etc.).

IP Anonymization

For analysis with Matomo, we use IP anonymization. Your IP address is shortened before analysis so that it can no longer be uniquely assigned to you.

Hosting

We host Matomo exclusively on our own servers, so that all analysis is not shared with Matomo.

Plug-ins and Tools

YouTube with expanded data protection integration

Our website embeds videos of the website YouTube. The website operator is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. The privacy policy can be accessed here https://policies.google.com/privacy.

We use YouTube in the expanded data protection mode. This mode ensures that YouTube does not store any information about visitors to this website before they watch the video. As soon as you start to play a YouTube video on this website, a connection to YouTube’s servers will be established. As a result, the YouTube server will be notified, which of our pages you have visited. If you are logged into your YouTube account while you visit our site, you enable YouTube to directly allocate your browsing patterns to your personal profile. You have the option to prevent this by logging out of your YouTube account.

Furthermore, after you have started to play a video, YouTube will be able to place various cookies on your device. With the assistance of these cookies, YouTube will be able to obtain information about our website's visitors. Among other things, this information will be used to generate video statistics with the aim of improving the user friendliness of the site and to prevent attempts to commit fraud. These cookies will stay on your device until you delete them.

Under certain circumstances, additional data processing transactions may be triggered after you have started to play a YouTube video, which are beyond our control. The sharing of data with YouTube partners cannot be ruled out as a result of the expanded data protection mode.

The use of YouTube is based on our interest in presenting our online content in an appealing manner. Pursuant to Art. 6(1) (f), this is a legitimate interest. If a corresponding agreement has been requested (e.g. an agreement to the storage of cookies), the processing takes place exclusively on the basis of Art. 6(1) (a) GDPR; the agreement can be revoked at any time.

Vimeo with expanded data protection integration

This website uses plug-ins of the video portal Vimeo. The provider is Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA. The privacy policy can be accessed here https://vimeo.com/privacy.

We use Vimeo in the expanded data protection mode. This mode ensures that Vimeo does not store any information about visitors to this website before they watch the video.

As soon as you start to play a Vimeo video on this website, a connection to Vimeo’s servers will be established. As a consequence, the Vimeo server will receive information as to which of our pages you have visited. Moreover, Vimeo will receive your IP address. This will also happen if you are not logged into Vimeo or do not have an account with Vimeo. The information recorded by Vimeo will be transmitted to Vimeo’s server in the United States.

If you are logged into your Vimeo account, you enable Vimeo to directly allocate your browsing patterns to your personal profile. You can prevent this by logging out of your Vimeo account.

The use of Vimeo is based on our interest in presenting our online content in an appealing manner. Pursuant to Art. 6(1) (f) GDPR, this is a legitimate interest. If a corresponding agreement has been requested (e.g. an agreement to the storage of cookies), the processing takes place exclusively on the basis of Art. 6(1) (a) GDPR; the agreement can be revoked at any time.

Privacy information for applicants

Any data and documents that you provide as part of your application will be stored and processed by our HR department for the applicant management. We use services of Personio to process applicant data. The provider is Personio SE & Co. KG, Seidlstraße 3, 80335 Munich, Germany.

For further information about how applicant data is processed and about submitting the application via the website form, please view our applicant privacy policy https://kipu-quantum.jobs.personio.com/privacy-policy.

Review and Updates to this Privacy Policy

We regularly review this Privacy Policy to ensure that it remains accurate, up to date, and fully aligned with our data protection obligations and business practices. Changes may be made in response to legal or regulatory developments, changes in our services, or feedback from data subjects. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your data.

Status: February 2026